Have a question? Look below at common questions for the 2025 Annual Conference & Expo. Please check back regularly as additional questions and answers are added as the event approaches.
If you have additional questions, email Fatima Awan.
What’s included in the 2025 booth package?
To accommodate the various needs of exhibitors, we are offering two options for exhibitors at the 2025 AC&E:
Bare exhibit booth:
- Display space with 8’ high back draped back walls and 3’ high draped side rails.
- (3) complimentary conference registrations per 10’ x 10’ space, including admission to professional development sessions and all-attendee networking events. Additional badges may be purchased for $299 per person.
- Daily aisle cleaning.
- A listing in the 2025 mobile event app and online exhibit hall map.
- Floor covering is required and provided at the exhibitor’s expense.
- Any furniture rentals are at the exhibitor’s expense.
Upgraded exhibit booth:
- Display space with 8’ high back draped back walls and 3’ high draped side rails. Carpet, (1) Bistro Table, (2) Stools, and a Wastebasket per 10’ x 10’ space.
- (3) complimentary conference registrations per 10’ x 10’ space, including admission to professional development sessions and all-attendee networking events. Additional badges may be purchased for $299 per person.
- Daily aisle cleaning.
- A listing in the 2025 mobile event app and online exhibit hall map.
What is the cost of an exhibit booth?
| Booth Type |
Without Carpet & Furniture |
With Carpet, Bistro Table, 2 Stools, & Wastebasket |
| 10x10 Inline |
Member: $2,200
Non-Member: $2,900 |
Member: $2,600
Non-Member: $3,300 |
| 10x10 Premium |
Member: $2,600
Non-Member: $3,300 |
Member: $3,000
Non-Member: $3,700 |
Companies may join or renew their corporate membership during the exhibit booth selection process for $799.
Is carpet required in the booth?
ASBO International requires all booths to be carpeted or have floor covering. Booths without a floor covering two hours prior to the show opening will automatically have carpet installed by the decorator at the exhibitor’s expense.
When will the exhibit service kit be released?
The kit will be available directly from the show decorator, Freeman, approximately 90 days prior to the move-in date. Exhibitors will receive an email notifying them it is ready.
What are the exhibitor move-in/out dates and times?
Exhibits Installation/Move-in:
Tuesday, October 21, from 12:00 PM – 5:00 PM
Wednesday, October 22, from 8:00 AM – 3:00 PM
Exhibits Dismantle/Move-out:
Thursday, October 23, from 12:30 PM – 4:30 PM
What are the show dates and times?
Dedicated Show Hours for Attendees:
Wednesday, October 22, from 3:45 PM – 5:45 PM
Thursday, October 23, from 10:15 AM – 12:15 PM
Who are the attendees at the ASBO International Annual Conference & Expo?
The top 5 titles in attendance at the 2024 Annual Conference & Expo included: Business Manager, Chief Financial Officer, Assistant/Deputy/Associate Superintendent, Director of Finance/Accounting/Business, and School Business Administrator.
How do I obtain a pre- or post-show attendee list?
Please review the Exhibitor Benefits.
How many name badges are included in the exhibit package?
(3) complimentary conference registrations are included per 10’ x 10’ space. Registration includes admission to professional development sessions and all attendee networking events. Best in School Business Awards Reception is not included for exhibitors. Additional badges may be purchased for $299 per person. Name badge registration will open in August.
Who needs an exhibitor name badge?
All exhibit company representatives are required to wear a name badge to gain access to the exhibit hall and other conference functions. Independent contractors (i.e., Exhibitor Appointed Contractors – EACs) for installation and dismantling labor do not require a name badge. EACs may obtain a wristband at the registration desk to gain access to the exhibit hall during move-in and move-out hours only.
Who are the official exhibit service contractors for the expo?
All order forms/links for purchasing services provided by the official contractors listed below will be included in the exhibit kit, provided approximately 90 days prior to the show date.
- Decorator, Shipping, and Audio/Visual Rentals: Freeman
- Electric, Water, Wi-Fi, and Food & Beverage: Fort Worth Convention Center
- Lead Retrieval: eShow
What are the terms of payment?
- To be valid, each Application/Contract must be accompanied by a 50% payment deposit of the total amount of the total booth(s) costs. A booth cannot be selected/assigned until deposit is received.
- 100% of payment is due by September 22, 2025.
- Any exhibiting firm that notifies ASBO International that the firm will not be exhibiting for any reason shall forfeit 50% of the amount paid as liquidated damages until August 22, 2025.
- Any exhibitor who has made payment in full for exhibit space and notifies ASBO International after August 22, 2025, that the company will be unable to exhibit for any reason shall forfeit all money paid.
- We do not accept check payments. Deposits can be made via ACH payment. Details will be provided upon request. Booth will not be reserved prior to receipt of deposit.